Cash Receipt / Accounts Payable I-11-001-SC/ Carson Divisional Headquarters (DHQ)

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

Under the direction of the Accounting Supervisors, the Cash Receipt / Accounts Payable I position is an entry-level accounting role that provides support to both the Cash Receipts and Accounts Payable functions within the Finance Department. This position assists with daily cash receipt processing, basic accounts payable activities, and general accounting and administrative support.

The role is designed to develop foundational accounting skills through hands-on processing, documentation review, data entry, customer service, and exposure to internal controls, policies, and procedures. The position works closely with Accounting staff and field units to help ensure transactions are processed accurately, timely, and in compliance with Salvation Army policies.

Essential Functions

Cash Receipts Responsibilities:

• Maintain confidentiality of all financial and donor-related information.
• Receive, review, scan, log, and track incoming checks, donations, and cash receipt documentation in a timely manner.
• Assist in preparing deposit documentation, finance logs, and supporting schedules for daily processing.
• Review cash receipt postings for completeness, accuracy, and proper coding; escalate discrepancies as needed.
• Serve as a point of contact for field units regarding cash receipt documentation, missing information, and basic procedural questions and training.
• Assist with reconciliation of cash receipt-related reports and exchange accounts.
• Support month-end, year-end, and audit requests related to cash receipts.

Accounts Payable Responsibilities:

• Assist with processing accounts payable transactions under supervision, including invoice intake, data entry, and documentation review.
• Verify invoices and reimbursement requests for completeness, appropriate approvals, and basic coding accuracy.
• Assist with vendor file maintenance, including new vendor setup documentation (W-9 review and tracking).
• Assist with research of basic A/P inquiries, outstanding items, or returned/stale checks.
• Provide backup support to Accounts Payable staff during peak periods as assigned.

General Accounting & Administrative Support

• Provide customer service and accounting support to Finance staff and field units.
• Assist with internal and external audits by compiling supporting documentation.
• Support mail processing, scanning, filing, and other administrative accounting tasks.
• Participate in cross-training between Cash Receipts and Accounts Payable functions.
• Perform other related duties and special projects as assigned by the Accounting Supervisors or Controllers.

Working Conditions

Must be able to sit, walk, stand, bend, squat, climb, kneel, twist, and reach overhead on an intermittent or sometimes continuous basis. Must be able to grasp, push, and pull objects such as files and file cabinet drawers. Must be able to lift up to 25 lbs. May be required to work Saturdays or additional hours as necessary.

Minimum Qualifications

• Associate degree required; Accounting major preferred.
• Bachelor's degree in Accounting preferred.
• 0-1 years of accounting, accounts payable, cash receipts, bookkeeping, or general office experience preferred.

Skills, Knowledge & Abilities

• Embrace the mission of The Salvation Army.
• Strong attention to detail and accuracy.
• Basic understanding of accounting principles, cash receipts, and accounts payable concepts.
• Strong organizational and time management skills with the ability to follow procedures and meet deadlines.
• Effective verbal and written communication skills.
• Customer-service oriented with the ability to work collaboratively in a team environment.
• Proficient in Windows and Microsoft Office (Strong Excel skills preferred).
• Ability to enter data with speed and accuracy and maintain organized records.