Invoice Administrator

Invoice Administrator

Build an Aviation Career You're Proud Of

Build your career with integrity by working at a company that doesn't just treat you like a number. You'll get the tools to do things right in a clean and safe work environment and the trust to fix any issue that comes your way. Our on-the-job training and team of experts mean you'll be set up for success.

As an Invoice Administrator at StandardAero Augusta, you will be accountable for reviewing work orders and creating invoices, credit memos, and other billing related documentation. In this role you will be responsible for preparing and issuing invoices to our global OEM partners. The position requires a high attention to detail, a strong focus on customer satisfaction, the ability to identify opportunities for process improvement, and the confidence to implement those changes in a timely and organized manner.

What you'll do:

• Prepare and analyze preliminary invoices for OEM claims and reimbursements.
• Review and research supporting documents to confirm accuracy of invoices.
• Apply guidelines and pricing in accordance with OEM and warranty coverage programs.
• Resolve work order and invoice issues by interfacing, researching, and coordinating with OEM Claims Administrator, Project Manager, and Work Order Administration Center.
• Finalize and send Sales Order invoices to customers.
• Investigate Account Receivables discrepancies promptly for resolutions.
• Research and processes additional billings and credit memos to original invoices.
• Balances G/L accounts for reconciliations.
• Maintain billing work order files per document retention policies.
• Communicate metrics and information related to invoicing (status, unresolved issues, billing days, etc.) to management team.

Position Requirements:

• Experience with General Ledger Accounting and Claims Filing.
• Associates degree in Accounting or another related field of coursework.
• Minimum of 3 years of professional experience in a Finance, Accounting, Billing or Administrative/Clerical business environment.
• Demonstrated professional experience working with Microsoft Excel.
• Must be able to type at least 40 words per minute.
• Must be authorized to work in the U.S. without sponsorship.
• Must be available to work onsite 5-days per week at our AGS facility.

Preferred Characteristics:

• Strong detail orientation, math skills, analytical skills, and organization skills
• Professional interpersonal skills, for oral and written communications.
• Able to maintain confidentiality regarding customer, client, and employee information.
• Experience with an AS400 system or comparable accounting software.
• Highly organized and with a history of multi-tasking and achieving results, including an ability to balance multiple tasks within deadlines.

Benefits that make life better:

• Tuition Reimbursement
• Comprehensive Healthcare Insurance
• 401(k) with a 5% company match, immediately vested
• Paid Time Off accrued starting on day one
• Quarterly Bonus opportunities
• Health & Dependent Care Flexible Spending Accounts
• Short & Long-Term Disability Insurance
• Life and AD&D Insurance
• Career development and cross-training opportunities

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