Facilities Coordinator

Description

Thomas College, located in beautiful Waterville, Maine, is defining what it means to be the College of the Future. With a strong commitment to innovation, career readiness, and community partnerships, Thomas College is consistently ranked by U.S. News & World Report as one of Maine's top colleges for social mobility. Our distinctive Guaranteed Job Program, accelerated undergraduate degrees, and flexible graduate programs empower students to advance faster in business, entrepreneurship, education, technology, applied STEM, and arts & science fields. At Thomas, belonging isn't a buzzword; it's a promise. We create a supportive, welcoming environment where every student is seen, valued, and prepared to thrive in a rapidly changing world. For more information visit Thomas.edu.

Thomas College seeks a highly organized, detail-oriented Facilities Coordinator to support the daily administrative and operational functions of the Facilities Department. This position plays a key role in coordinating work orders, purchasing and financial processes, event support, payroll approvals, departmental communication, and administrative operations.

The Facilities Coordinator serves as an important point of contact for facilities-related needs across campus and contributes to the overall effectiveness of the Physical Plant team. Success in this role requires strong communication skills, sound organizational ability, computer proficiency, budget awareness, and the ability to manage multiple priorities in a fast-paced environment.

The Facilities Coordinator will Manage departmental work order operations, including receiving, tracking, assigning, and monitoring service requests to support timely completion and effective communication with campus constituents. Support financial and purchasing processes by preparing and processing requisitions, securing appropriate approvals, and coding invoices accurately to the general ledger. Review and approve timecards for facilities staff in accordance with departmental procedures and payroll deadlines. Facilitate departmental morning meetings to support communication, coordination, and daily operational planning.

Associate's degree or higher preferred, or an equivalent combination of education and relevant experience. Minimum of 3 years of relevant experience in administrative support, facilities coordination, operations, purchasing, project coordination, project management, or a related field. Excellent written and verbal communication skills. Strong organizational skills and attention to detail. Strong computer skills, including proficiency with standard office applications and the ability to learn work order, purchasing, payroll, and event management systems. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Ability to work collaboratively with individuals across campus and provide strong customer service. Knowledge of budgets, procurement, invoice processing, requisitions, general ledger coding, and expenditure tracking preferred. Knowledge of OSHA standards and workplace safety practices.

This position is primarily office-based but includes regular interaction across campus to coordinate departmental needs, event support, and operational activities.

Thomas offers a competitive benefits package to include:

Medical insurance, dental insurance, life insurance, disability insurance, 6% 403(b) matching plan, paid time off, thirteen paid holidays, on-site gym, meal discounts and free tuition for employees, spouse and dependent children.

Interested applicants should submit a cover letter, resume and names of three professional references. Please include an email address on your application materials.