Clerical Assistant 1 - Bureau of Motor Vehicles

NOTE: This posting will close on JUNE 27, 2026 or after 50 applications are received, whichever occurs first.

The Department of Transportation is looking for a dedicated Clerical Assistant 1 who enjoys organizing information and solving problems. In this role, you will help maintain efficient workflow by reviewing and correcting key documents. Your efforts will support the accuracy of important records used across the agency. Begin a role where your contributions make a meaningful impact each day.

This position supports efficient document processing by reviewing, correcting, and preparing digital and printed records. As a Clerical Assistant 1, you will perform the following duties:

• Exception Review: Examine images of checks and documents to identify discrepancies and determine next steps
• Image Correction: Make required adjustments to displayed documents and submit corrected versions into the retrieval system
• Supervisor Referral: Send items needing additional review to the supervisor queue with clear comments
• Document Preparation: Print and organize physical documents for rescanning when re-imaging is required
• Daily Reporting: Prepare written reports that summarize work completed, time spent, and exception details
• Cross Training: Learn and support scanning functions as needed to assist the workflow

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 75 hours bi-weekly
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.