Program Associate

Applies professional or research concepts to perform analysis of data and systems pertaining to moderately complex projects, policies, initiatives, and/or functions.

• Prepares, edits, and modifies documents including reports, program materials, presentations, and content proposals.

• Provides a variety of analytical duties in support of a function, research initiatives, program and/or organizational unit including:

• Develops, manages and analyze program evaluation

• Assemble and synthesize program evaluation results and reports

Gathers and assembles analytical and factual data on assigned problems and issues to prepare reports and/or analyses summarizing information on the assigned issues for internal or external constituents. Including but not limited to:

• Collection and analysis of participant application and interview data to be shared with funders

• Development of interview materials including coordination across multiple external partners

• Provides recommendations on expenditures for in-person meetings in coordination with venue vendors and other vendors

• Collect and prepare information for decisions on program discussions and meetings for internal and external constituents

Participates in program planning and development; including, but not limited to:

• Assess resources needed to plan in-person meetings and events. This includes independently researching, assessing, negotiating, and making recommendations for meeting and hotel venues; arranging required contracts and insurance; assessing, testing, and identifying appropriate technology for each meeting; selecting and arranging for catering, problem-solving any technical or logistical issues during the meeting;

• Assess quality of these events and develop and refine timelines and checklists for future meeting planning/ongoing quality improvement.

• Manage reimbursements, receipt management using MyExpense, purchasing and request of POs in BearBuy, consultant contracts, etc.

• Develops agendas and designing and preparing meeting materials by collaborating with internal and external stakeholder to gather necessary information and compile into high-quality materials for distribution to participants

• Develop and overseeing processes and protocols for event scheduling and project management, including:

• Develop agendas and meeting materials

• Provide ongoing technical support before, during, and after meetings

• Administer evaluations for meetings and sharing evaluation results with internal team members

• Track various components of the work to ensure timely completion

• Manage disbursement of honoraria and other payments.

• Coordinate multiple aspects of program in collaboration with program/project staff (e.g., application process, interview process, seminar logistics, post-seminar logistics, evaluation process)

Other programmatic planning and support, including:

• Assist in the preparation of progress reports.

• Prepare, edit, and modify documents (e.g., reports, toolkits, manuals, lab books, presentations, agendas, etc.).

• Provide recommendations and guidelines involving programs/initiatives.

• Determine appropriate responses to requests and inquiries directed to the program using independent judgement, tact, and discretion. Maintain confidentiality on sensitive issues. Transmit information of a complex non-routine nature in writing or by phone in response to questions or requests for information.