Project Coordinator

Key Responsibilities:

* Work location is at our Plymouth Meeting, PA office.

* Support planning, scheduling, and coordination of project milestones alongside PM's

* Work closely with project managers, engineering teams, and external partners to monitor project timelines and costs

* Track deliverables and ensure timely follow-up on action items

* Maintain and organize key project documents including invoicing, meeting notes, subcontractor/vendor invoices, and change order logs

* Generate weekly/monthly project status reports for Project Management Leadership and stakeholders

* Assist and support project invoicing at the direction of the Project Managers

* Serve as a projects liaison between internal departments (Projects, Sales, Service)

* Schedule and facilitate project turnover meetings for new projects

* Ensure alignment across teams by managing updates and feedback loops

* Complete new vendors and subcontractors account creation in our PO system

* Assist in the implementation and maintenance of project management processes and tools

* Support risk assessment, mitigation strategies, and issue resolution

* Support cost tracking and budget monitoring activities with Project Managers and Project Engineers

* Participate in team planning sessions and knowledge-sharing initiatives

Qualifications:

* Minimum high school diploma

* 2+ years of experience in project coordination or a similar role

* Strong organizational and time management skills

* Excellent written and verbal communication abilities

* Ability to work effectively in a fast-paced, team-oriented environment

* Detail-oriented with a focus on quality and accuracy

Preferred Qualifications:

* BBA or BS Bachelor's degree in Business, Engineering, Project Management, or a related field

* Experience in the HVAC or Manufacturing Industry experience

* Familiarity with Agile or Stage-Gate project management methodologies