Senior Administrative Assistant

Description

Acting as a trusted partner to executive officers, this position supports them and their organizations in navigating complexity with clarity and confidence. Through proactive partnership and sound judgment, the role addresses the coordination and prioritization challenges that can slow decision making and execution. The position contributes to organizational goals by enabling executive leaders to focus on decisions and priorities that drive results, while ensuring their teams remain aligned and supported.

Here's what you can expect from the job and what you need to be successful:

What You'll Do :

Essential Functions:

• Manage executive calendars and priorities by coordinating complex, multi time zone calendars.
• Support the operating rhythm and leadership cadence by coordinating key meetings, planning cycles, and recurring forums for executives.
• Plan and execute leadership meetings and events including offsites, all hands, and forums, managing logistics and materials.
• Coordinate complex travel and logistics by managing domestic travel arrangements and expense processes that are in line with corporate travel & expense policies.
• Prepare and manage executive communications and materials for a variety of audiences with a high degree of accuracy, discretion, and professionalism.
• Oversee expense management and financial compliance by preparing, submitting, and tracking expense reports in accordance with company policies.
• Partner cross functionally to enable execution by coordinating with leaders, teams, and external stakeholders while partnering closely with the administrative team.
• Maintain and improve administrative processes by applying standard tools, templates, and procedures that increase efficiency.
• Manage workspace and resource logistics to support team needs during growth, moves, or organizational changes.
• Exercise judgment and confidentiality when handling sensitive information.

Essential Skills:

Education & Experience:

• Bachelors degree in field relevant to role (or 4 additional years of relevant experience in lieu of a degree)
• 6 - 8 years of relevant experience

Qualifications & Skills:

• Demonstrated Experience supporting C suite or senior executive leaders in a matrixed organization
• Ability to manage events/meetings for varied audiences
• Experience managing complex travel and logistics domestically
• Proven ability to support leadership operating rhythms (e.g., recurring meetings, planning cycles, executive forums)
• Proficiency with productivity and collaboration tools
• Ability to operate effectively in ambiguous and high pressure situations

Location:

Marlboro/Chelmsford, MA or Hillsboro, OR

Target Compensation:

$83,000 - $99,500 annually

Schedule:

Monday - Friday 8a - 5p