Program Coordinator - Contracts & Partner Operations

RTI International is an independent, scientific research institute dedicated to improving the human condition. Our vision is to address the world's most critical problems with technical and science-based solutions in pursuit of a better future. Clients rely on us to answer questions that demand an objective and multidisciplinary approach-one that integrates expertise across social, statistical, data, and laboratory sciences, engineering, and other technical disciplines to solve the world's most challenging problems.

We believe in the promise of science and technical solutions, and we push ourselves every day to deliver on that promise for the good of people, communities, and businesses in the US and around the world. If you are looking for the opportunity to make a real difference, RTI is the place for you.

We are seeking a Project Coordinator for a translational program that provides investigators and small businesses with specialized services to advance therapeutics, devices, and digital health technologies toward clinical translational and commercialization.

The project coordinator will support project managers and program leadership in the coordination of research and development activities, service provider engagements, project tracking, and operational processes across a diverse portfolio of medical product development projects. This role will serve as a key liaison between project teams, investigators, service providers, consultants, finance, legal, and program leadership to help ensure projects progress efficiently and critical administrative activities are completed on schedule.

Key Responsibilities

• Support Project Managers in coordinating activities across multiple translational research and medical product development projects.
• Schedule and coordinate project meetings, prepare agendas, document meeting notes, and follow up on action items.
• Ensure documentation is maintained in accordance with organizational policies and sponsor requirements.
• Coordinate the preparation, review, routing, execution, tracking and maintenance of program-related documentation, including:
• Supplier Set-up
• Non-Disclosure Agreements (NDAs)
• Subcontractor agreements
• Consultant agreements
• Vendor qualification documents
• Honorarium payments
• Assist with onboarding subcontractors, consultants, CROs, and other service providers.
• Coordinate collection of required documentation, compliance records, and vendor setup materials.
• Serve as a point of contact for administrative and operational communications.
• Assist with tracking invoices, purchase orders, contract modifications, and contract-related financial documentation.
• Maintain approved and qualified vendor list and schedule for periodic re-evaluation.

• Bachelor's degree, preferably in a scientific discipline.
• 3+ years of experience in project coordination, program administration, contract administration, research operations, grants administration, or a related field.
• Demonstrated ability to manage multiple projects, stakeholders, and deadlines simultaneously.
• Excellent organizational and communication skills with strong attention to detail.
• Experience maintaining databases, trackers, and document management systems.

Preferred

• Experience supporting pharmaceutical, biotechnology, CRO/CDMO, or academic research programs.
• Familiarity with NDAs, MTAs, subcontracts, consulting agreements, and other research-related contracts.

Desired Attributes

• Highly organized and process oriented.
• Strong customer-service mindset and collaborative approach.
• Ability to juggle multiple projects and priorities simultaneously.
• Comfortable interacting with scientific, technical, and operational stakeholders.
• Proactive, resourceful, and able to anticipate project needs.
• Strong follow-through and commitment to keeping projects moving forward.
• Able to work independently while supporting a highly collaborative team environment.

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For San Francisco, CA USA Job Postings Only: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Further information is availablehere.

RTI accepts applications to our job openings from candidates with criminal histories or conviction records in accordance with all applicable laws, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

For Applicants in Massachusetts Only:It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

The anticipated pay range for this role is listed below. Our pay ranges represent national averages and may vary by location as a geographic differential may be applied to some locations within the United States. RTI considers multiple factors when making an offer including, for example: established salary range, internal budget, business needs, and education and years of work experience possessed by the applicant. Further, salary is merely one element to our offer.

At RTI, we demonstrate our commitment to rewarding individual and team achievement through a total rewards package. This package includes (among other things) a competitive base salary, a generous paid time off policy, merit based annual increases, bonus opportunities and a robust recognition program. Other benefits include a competitive range of insurance plans (including health, dental, life, and short-term and long-term disability), access to a retirement savings program such as a 401(k) plan, paid parental leave for all parents, financial assistance with adoption expenses or infertility treatments, financial reimbursement for education and developmental opportunities, an employee assistance program, and numerous other offerings to support a healthy work-life balance.