Program Analyst II

Taxable Entity

ALUTIIQ SOLUTIONS LLC

Job Title

Program Analyst II

Location

VA Arlington US Dept of State - Arlington, VA 22209 US (Primary)

Category

Business Program Management and Administration

Job Type

Full-time

Typical Pay/Range

$100,000 to $105,000 Yearly

Education

Bachelor's Degree

Travel

Up to 25%

Security Clearance Required:
Secret

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

The Program Analyst II provides senior-level analytical, advisory, and coordination support for theimplementation of major, highly complex, and mission-critical facility management efforts throughoutthe world on behalf of the Bureau of Overseas Buildings Operations, Office of Field ManagementSupport (OBO/FMS). Operating under the general direction of the Facility Manager (FM) Program'sSenior Program Analyst and other government officials, the Program Analyst II independently performscomplex analysis, prepares recommendations, and coordinates across the OBO/FMS organization andwith key OBO offices (e.g., budget, policy, human resources, travel). This position requires significantanalytical judgment, cross-organizational coordination, and long-range planning support; however, allfinal decisions regarding policy, funding approval, personnel actions, and program direction remain thesole responsibility of designated U.S. Government officials. The Program Analyst II may also providetechnical guidance and quality review of work products produced by Program Analyst I contractor staff.

ESSENTIAL DUTIES

a) Serves as a senior analytical resource to OBO/FMS's management team, independently preparingdata-driven analyses, briefing materials, and draft recommendations for the Office Director and DivisionChiefs' consideration in establishing financial, management, and administrative goals and objectives.

b) Independently monitor and evaluate OBO/FMS support services to assess timeliness and functionalalignment with OBO's mandated guidance and procedures; prepares findings and improvementrecommendations for government review; coordinates with other OBO offices to compile informationsupporting government management decisions.

c) Develops and delivers training materials on OBO/FMS administrative and financial policies andprocedures to multiple entities; serves as the senior technical point of contact for overseas posts on theapplication of OBO/FMS funds guidance, escalating policy interpretation questions to the responsiblegovernment official; researches and proposes resource solutions to assist posts, subject to governmentapproval.

d) Independently conducts complex research studies to identify organizational inefficiencies andimprovement opportunities, applying advanced knowledge of management and organizationalprinciples, administrative procedures, and financial management rules and regulations. Preparescomprehensive findings and recommended courses of action for government decision-making.

e) Analyzes existing facilities management policies and drafts recommended revisions for governmentreview and promulgation decision. Prepare expert-level analytical papers on the administrative andmanagement implications of new program proposals. Drafts proposed updates to 15 FAM reflectingevolving mission requirements, for government review, editing, and final approval.

f) Develops draft internal OBO/FMS initiatives (e.g., New Embassy Transition, Mechanical ControlsProgram) for government consideration, and reviews existing initiatives to identify efficiency andeffectiveness improvements consistent with OBO/FMS and Departmental directives, presenting analysisand options to government decision-makers.

g) Analyzes post inquiries regarding the correct use of facility management funds (e.g., 7901.3 RoutineMaintenance and Repair versus 7901.C Maintenance Cost Sharing) and drafts recommended guidancefor government review and issuance. Develop proposed changes to FAC funding matrices and draftguidance on aligning FAC services with OBO goals, for government approval.

h) Ensures documents produced by the program are well-written, properly formatted, timely, complete,and coordinated with affected organizations. Prepares meeting minutes, presentations, and reportingdocuments; compiles and files project documentation; drafts and reviews planning documents forgovernment approval. May review and provide quality feedback on materials prepared by junior (Level

I) contractor analysts.

i) Independently assesses the progress of funding implementation, identifies issues affecting obligationtimelines, and prepares recommended solutions for senior FMS managers' consideration to minimizecarryover and resolve implementation difficulties.

j) Coordinates the preparation of administrative office support products (e.g., decision memoranda,official information requests) to ensure efficient support of the organization's worldwide commitments,escalating resource or policy conflicts to the responsible government official.

k) Develops draft yearly and long-range resource needs analyses aligned with management priorities;monitors expenditures and prepares projections regarding expenditure patterns; compiles financialexpenditure, obligation, and fiscal year close-out reports for government review and certification.

l) Develops and formulates draft financial and management control recommendations for all Divisions,for government consideration; tracks funds allotted to posts or programs and compiles findings onobligation, liquidation, and contract close-out status; prepares quarterly and yearly financial updates forgovernment review, accuracy verification, and submission.

m) Independently assesses project objectives, prepares practical implementation-plan recommendationsfor government approval, and monitors the execution of approved recommendations, reporting statusand identifying implementation risks to the responsible government official.

n) Provides senior-level position management analysis and coordination support for OBO's ExpandedProfessional Associates Program (EPAP) program under the general direction of the FM Program'sSenior Program Analyst, independently tracking the program lifecycle from vacancy announcementthrough candidate selection and identifying process risks for government resolution. Serves as theprogram's senior administrative point of contact, resolving routine and moderately complex inquiriesindependently and escalating policy interpretation or decision-making to the responsible governmentofficial. Duties include but are not limited to: leading coordination logistics with the Global CommunityLiaison Office (GCLO) across the EPAP Fall and Spring cycles, and preparing options for governmentresolution of scheduling or process conflicts; managing the OBO-EPAP mailbox, independentlyresolving routine and moderately complex inquiries and preparing complex or policy-related inquirieswith recommended responses for government review; drafting ALDAC memoranda and compilingcomprehensive clearance packages for government decision; leading meeting logistics and facilitationwith the Overseas Regional Support Centers (ORSCs), documenting action items and preparingrecommended resolutions for government decision; independently analyzing and summarizingapplication packages against published qualification standards, with documented recommendations forgovernment review; advising post human resources personnel and regional bureau EPAP coordinatorson programmatic requirements, and preparing recommended resolutions of non-routine issues forgovernment determination; and drafting candidate notification communications for government reviewand release. (Final hiring and eligibility decisions remain the responsibility of a U.S. Governmentofficial.)

o) Local Facility Manager (LFM) Program Support Provides senior-level analysis for OBO's LFMprogram under the general direction of the FM Program's Senior Program Analyst, independentlyperforming staffing, recruitment, and hiring-process analysis for LFM positions worldwide, consistentwith Departmental policy governing Locally Employed (LE) staff. Prepares comprehensive, data-drivenrecommendations for government consideration; does not make final staffing determinations. Dutiesinclude but are not limited to: leading the annual worldwide position review, independently analyzingpost profiles, the FM Staffing Matrix, and the current Capital Plan, and preparing well-substantiatedrecommendations for government decision on LFM position placement; managing the OBO-LFMmailbox, independently resolving routine inquiries and escalating substantive matters withrecommended options to the appropriate government official; supporting HR/OE by conducting researchand preparing analytical reference materials on LE staff hiring policy, and flagging non-routine orprecedent-setting cases with recommended approaches for government determination; leadingcoordination logistics with the ORSCs, post human resources offices, and USDH Facility Managers toprepare comprehensive recruitment and clearance documentation packages for government review andaction; and advising post points of contact and the FM Program funding team, compiling detailedfunding request materials and training schedules for government approval.

p) Serves as a senior technical resource to the USDH FM Program Assignments team, independently supporting mid- and senior-level Facility Managers through assignment cycles administered byHR/CDA, and monitoring adherence to CDA policies and procedures. Duties include but are not limitedto: managing the assignments mailbox, independently resolving routine and moderately complexinquiries and escalating substantive or policy-related matters with recommended options to theresponsible government official; drafting memoranda and compiling comprehensive clearance packagematerials for government review and determination; independently maintaining and refining assignmentapplications (FM Bidder Preference Form and Post Shortlist Form) and the supporting SharePoint site,and preparing detailed process improvement recommendations for government consideration; trackingand analyzing bid and application data in TalentMAP/FSBid and CLC, identifying discrepancies andpreparing recommended resolutions for government review; maintaining and analyzing assignmenttrackers to support government decision-making; and coordinating scheduling logistics with HR/CDA,OBO/FO, and FAC leadership to support timely, well-managed assignment cycles.

q) Independently maintains, updates, and analyzes the Facility Manager and ORSC photo charts and theFMS Directory in SharePoint on a quarterly basis, cross-checking position, assignment, and staffing data(TDY, EPAP, and LFM) for accuracy and preparing detailed discrepancy reports with recommendedcorrections for government review.

r) Independently collects, analyzes, and validates FM Staffing Matrix data, applying analytical judgmentto identify inconsistencies affecting matrix scores used in classification memoranda and positionmanagement efforts across the USDH FM, EPAP, and LFM Programs. Prepares detailed anomalyreports and recommended corrective actions for government resolution.

s) Serves as the designated backup for the office newsletter, travel arrangements, and maintenance ofFM Program trackers, ensuring continuity of these functions during staff absences, and may provideguidance to Level I contractor staff performing these functions.

t) Independently manages the FMS Trip Report queue in rOBO, analyzing completion trends andcompliance patterns to prepare comprehensive weekly status updates for the FMS Director, and issuingtargeted reminders to travelers to support timely trip report completion.

u) Leads the onboarding logistics process for Facility Managers assigned domestically, independentlycoordinating equipment, information technology, and office supply support for arriving FacilityManagers and those temporarily transiting SA-6, and preparing recommended resolutions of logisticalissues for government decision where policy or resource-allocation authority is required

REQUIRED QUALIFICATIONS AND EXPERIENCE:

Education: Bachelor's degree from an accredited college or university in Business Administration,Public Administration, Management, Finance, or a related field is required.

Experience: A minimum of five (5) years of progressively responsible professional experience inprogram analysis, administrative management, financial management, or facility management support,including at least two (2) years of experience supporting federal government programs or operations.Demonstrated experience in the following areas is required:

* Program and position management analysis

* Financial/budgetary analysis and reporting

* Policy analysis and technical writing

* Cross-organizational coordination in a complex, multi-stakeholder environment

* Experience supporting State Department, OBO, or comparable overseas-facing federal programsis highly desirable

Security Clearance: Must possess and maintain an active SECRET security clearance at time of hire andthroughout the period of performance.

Afognak Native Corporation and Afognak's direct and indirect subsidiaries, partnerships, joint ventures and affiliates to include Alutiiq, LLC; Afognak Commercial Group, LLC; Alutiiq Professional Consulting, LLC; and each of their respective domestic and foreign, direct and indirect subsidiaries, partnerships, joint ventures and affiliates are equal opportunity employers that do not discriminate on the basis of actual or perceived race, color, religion, national origin, citizenship status, age, sex (including pregnancy, childbirth, related medical conditions and lactation), sexual orientation, protected veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state or local laws (collectively, "Protected Status").

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate's experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O'Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client-customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company's Career page.