Administrative Assistant- Shelter

The Children's Home of Poughkeepsie has been caring for children throughout the Hudson Valley for over 175 years! We strive to empower children and families to achieve optimal health and well being. We are currently seeking a Administrative Assistant to work in our UC Shelter Program.

Position Summary:

The Administrative Assistant provides clerical and administrative support to the program Director of the Nuevas Alas Program.

Essential Functions and Responsibilities:

1. Assists and performs general clerical duties for UC Program Director, Assistant Director and other Staff as needed.
2. Admit new UCs into the KaleidaCare system before UC arrival
3. Admit new UCs into the UC Portal during business hours
4. Send, Retrieve and Distribute Mail
5. Files DHS and ORR documentation in UC's physical file
6. Assistance with CHP/ORR Reports and Data requests as needed
7. Creates binders/labels for newly admitted UCs
8. Process UC possessions
9. Respond to file inquiries
10. Make physical copies of Case Management and Clinical Intake Forms, Family Reunification Packets, and the Sponsor Handbook
11. Records the minutes for weekly Team Meetings and staffing meetings as needed
12. Schedules and coordinates meetings and assists UAC supervisors with staff scheduling as needed
13. Answers phones, receives faxes and appropriately relays/disseminates contacts/paperwork.
14. Greets the public in an upbeat and friendly manner.
15. Fulfills training responsibilities according to Children's Home, NYS Justice Center, OCFS and ORR regulations.
16. Is familiar with and adheres to all agency policies and procedures as outlined in the Child Care Manual, Employee Handbook.
17. Any other task as delegated by the UC Program Director or Assistant Program Director.

Schedule: Monday - Friday 8am-5pm, Saturday-Sunday OFF, schedule is subject to change to 9:30 AM-5:30 PM, depending on program needs

The Children's Home offers an outstanding benefit package which includes weekly pay, medical, vision, dental, life insurance, 403(b), tuition reimbursement, paid time off, and a great work environment! Paid time off includes 4 weeks of vacation, 3 personal days, 12 holidays and 9 sick days annually.

Essential: (Required)

1. High School Diploma or equivalent.
2. Excellent phone skills.
3. Must be comfortable working with the public, in person and by phone.
4. Demonstrated clerical skills.
5. Demonstrated strong computer and word processing skills

Non-Essential: (Preferred)

1. Related work experience.

The Children's Home of Poughkeepsie is an Equal Opportunity Employer.

The Children's Home participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the form I-9.