Project Coordinator I - Enterprise Project Management Office (EPMO)

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The Enterprise Project Management Office (EPMO) is responsible for project intake, project prioritization and project execution. The EPMO manages projects across the organization as well as co-manages enterprise projects with our partner organizations: Childrens Hospital and the University of Washington Medical Center. The EPMO is comprised of Project Managers, Operations Managers, Consultants and Project Coordinators.
• The Enterprise Project Coordinator works under the direction of the EPMO Business Office Manager to provide administrative support to enterprise projects. Support varies by project need but can consist of ensuring that all meetings are set-up for success, maintaining and distributing project documentation and collecting budget data information.
• The Enterprise Project Coordinator provides customer service support to our multidisciplinary project team members by communicating and coordinating work across departments and partner organizations as the project dictates.

• Ensure that all assigned project meetings are scheduled with the appropriate frequency, AV and catering requirements
• Participate in project meetings and working sessions to document as required
• Triage requests for information/assistance for EPMO customers
• Work successfully with multidisciplinary project teams. This involves interacting with many different levels of staff, alliance partners and affiliated organization
• Exhibit objectivity and openness to others' views; give and welcome feedback
• Effectively use written and oral communication skills. This includes note taking; the efficient use of e-mail; maintaining clear, concise project documents and budget information
• Prioritization and Time Management
• Work with project managers to assess and prioritize project workload
• Set expectations with project team members
• Successfully support multiple projects in varied environments and adapt to different project needs, constraints and barriers
• Perform other/additional duties in support of the Project Management Office as needed Technology Skills
• Strives to continuously build knowledge and skill
• Stays knowledgeable in applicable areas of expertise
• Effective listener
• Can influence actions and opinions of others
• Project Administration
• Scheduling meetings, conferences and seminars
• Composing memos, reports and minutes
• Support maintenance of project risk/issue logs
• Creating/update Visio workflow diagrams
• Creation and maintenance of project workspaces in SharePoint
• Work with Project Managers/Leads to track and collect budget information throughout the project lifecycle
• Production of custom and recurring reports

Required:

• High School diploma
• Minimum of one year project coordination experience in a Project Management office
• Proficiency with common office applications (MS Word, Excel, Sharepoint, PowerPoint , Project and Visio) Adobe Standard and expert-level proficiency with Outlook scheduling.
• Basic knowledge of Project Management Methodology
• Strong interpersonal, oral, & written communication skills
• Strong organizational, and planning skills
• Able to work independently and prioritize work
• Able to work with all levels of partner organization staff
• Appropriate decision making skills
• Exposure to working in a matrix environment
• Ability to work well with all levels of an organization, with a high level of customer service.
• Attention to detail
• Ability to be effective in a chaotic and changing environment.

Preferred:

• BA/BS or work equivalent
• CAPM Certification
• Exposure to process improvement methodology; exposure to working in IT and/or hospital environment
• Experience working in a PMO environment with an established Project Management Methodology; experience with SharePoint.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The hourly pay range for this position is from $27.80 to $39.58 and pay offered will be based on experience and qualifications.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).